The Roads Collaboration Programme was established in December 2013 to support the recommendation of the National Roads Maintenance Review (NRMR), to explore opportunities to share services among the 32 roads authorities and Transport Scotland in order to ensure a resilient and sustainable roads service for Scotland’s communities.
Overseen by a Programme Board inclusive of Transport Scotland, members of the Society of Chief Officers of Transportation in Scotland (SCOTS), SOLACE, COSLA and the Improvement Service, the programme has the following aims:
The overall output of the programme will be a robust portfolio of delivered and planned collaboration initiatives that see local authorities and Transport Scotland working together across organisational boundaries, implementing improved ways of working and service delivery.
Following an extended period of consultation with all local authority roads services and Transport Scotland, including a national event in February 2014, it was agreed to take the programme forward in two distinct paths:
Information on each of these can be found below.
The vision statement reflects the desired future of roads services in Scotland following a successful delivery of the Roads Collaboration Programme.
"Scotland has a resilient and sustainable roads service that is effectively managed at local and national level, delivered collaboratively among 33 roads authorities on a local, regional or national basis, ensuring the optimum use of resources to drive efficiencies.
Roads officers across all authorities engage in regular dialogue on the most efficient options for delivering services collaboratively, continually reviewing performance and success to demonstrate a continuous improvement and best value approach with a focus on successful outcomes for Scotland's communities.
Delivery of roads services on a collaborative basis meets the recommendations from the National Roads Maintenance Review and demonstrates improved outcomes in roads maintenance.
Roads authority officers, local authority senior management and elected members accept and support a 'sharing by default' position to delivering roads services and support an approach to establishing collaborative work that is based on there being a suitable governance body established prior to operational design."
The Governance First Project aims to establish more formal governance arrangements for roads authorities looking to deliver collaborative activity/shared services on a cluster or regional basis. The approach to this work is a marked cultural shift from traditional business case design over a lengthy period of time, and as such presents many challenges.
The concept of 'Governance First' is at the forefront of the Roads Collaboration Programme, essentially referring to the creation of a formalised governing body as the fundamental early step to developing shared services, undertaken prior to the design of the shared service in terms of operational delivery.
The Governance First concept stipulates that going forward, given the current economic pressures on roads authorities, sharing should be seen as the default position and not one that must be demonstrated as being preferable to the status quo in lengthy business cases developed over a number of years. This view is fully supported by the programme's political body, the Strategic Action Group (SAG), and the Minister for Transport.
This new approach to developing shared services was first communicated to the national roads community at an event in February 2014, where it was compared to the currently accepted way of thinking on collaboration - that one must first identify "candidate" projects and develop detailed business cases to demonstrate why an authority should share, often without accepted baselines or ability to measure gain. The event also drew attention to the fact that, despite current economic pressures, there was at that time no requirement at present to demonstrate why an authority should continue to 'go it alone', and that the time was now right to change our business culture in relation to this.
By flipping the approach on its head, as it were, and setting up a governance arrangement first, prior to looking at specific area of a service where authorities could share, roads authorities could avoid common issues and barriers. They could benefit from working under a formal governance 'umbrella' where a common vision for the service could be agreed and options for working collaboratively could be explored.
Creating a governing body inclusive of elected members at the early stage has the added benefit of ensuring politicians are involved in setting the direction of the service from the outset. This creates the opportunity for an authority to agree to devolve some decision-making to that body, offering significant potential to increase the pace of the design and implementation of change.
In addition to supporting strategic change and the Governance First concept, a portfolio of projects are being undertaken to demonstrate ability and desire at local level to deliver change and improvements to roads services, and to help authorities take a long-term view of the key challenges facing the service in the next 15-20 years.
Completed projects are:
Current projects are:
Each project is supported by a working group made up of officers from the 32 roads authorities, Transport Scotland and Regional Transport Partnerships. A lead officer from SCOTS sits on each group to champion the aims of the project and encourage roads authorities to take ownership of delivering change.